1. Introduction
Reed Exhibitions Limited (“RX”, “our”) is the Organiser of the Event.
The safety, and security of everyone attending the Event is our utmost priority. To achieve this, RX works closely with the venue, our security vendors, local law enforcement authorities, and public health officials/advisors to undertake risk assessments and develop safety and security protocols for each event.
The policies and procedures below apply to everyone attending the Event, in whatever capacity, including (but not limited to): exhibitors, visitors, speakers, guests, media, staff members, workers, contractors, sub-contractors, security, and anyone else who attends the Event (“You”, “your”).
2. On-site security measures
During the Event, a variety of security measures are implemented to protect you and maintain a safe environment. In particular:
- Security staff may approach you outside the Event, on entry to the Entry or inside the Event in order to assist and comply with our safety and security protocols;
- You are required to wear the event ID badges provided to you at all times whilst entering and attending the Event;
- Security safeguarding measures and operational plans are in place at our events, which may include but are not limited to:
- badge/ ticket verification (e.g. at the Event entrance)
- possible bag checks
- monitored security surveillance/ CCTV
- uniformed and covert security guards
- crowd management, stewards, signage, barriers and loudspeaker announcement as RX determines is necessary
- Walkthrough or handheld scanners
- Uniformed and covert police
You are required to:
- Ensure you allow enough time to comply with our entry requirements and remain patient and courteous while undertaking any security checks.
- Keep personal property with you at all times and do not leave any items unattended. RX is not responsible for any lost or missing property.
- Refrain from attending with any baggage which is not strictly necessary for your attendance at the Event.
- Report anything that looks unusual, suspicious, or out of place to a member of security or Event personnel.
- Carry a recognized form of photo ID (e.g. driver license, identity card) with you at all times during the Event.
- Comply with all Event policies, signage and instructions of Event personnel, e.g. with respect to crowd management etc.
- Refrain from attending the Event if you are not feeling well.
- Respect the personal boundaries of everyone else attending the Event.
- Dispose of your badge inside the Event area on your final visit to the Event or on your return home and not in the waste bins located immediately outside the Event to prevent misusage by others.
In the event of a conflict between the English version of this Safety and Security Policy and the German version of this Safety and Security Policy or a dispute as to the interpretation of this Safety and Security Policy, the English version shall take precedence.